When you need it
Use this request when a proposed or existing departure from a specified technical requirement needs a controlled decision, including cases where a nonconforming item might be accepted only within defined conditions or limits.
DOCX /
AI tools and documents for engineering and project management.
Technical Deviation and Concession Request
Present a proposed departure from a specified requirement for an explicit, traceable decision by the authorized project parties.
How to use this templateThis Word template contains prepared headings, tables, project fields and completion notes. Add your information, review the completed document and remove the notes before issue.
The form prepares a separate brief; it does not fill the Word or Excel file.
Read product descriptions in your language. The Word and Excel template files are in English.
Only selected pages are shown. This is not the complete template. The full editable Word or Excel file is supplied with purchase.
Learning
How to use this template
What it helps you decide
It makes the requirement, proposed difference, evidence, alternatives, and implications explicit, allowing competent authorities to assess the departure without confusing commercial urgency, technical acceptability, and authorization to implement or retain the item.
How to complete it
- Identify Affected item and request scope and state Requirement and proposed departure precisely, distinguishing a planned deviation from an existing nonconformity and its affected quantities.
- Explain Reason, alternatives and supporting evidence, then assess Technical and project implications using relevant calculations, records, and specialist input actually available for the decision.
- Record Required reviews and decision with explicit status, then define Implementation limits and verification, referencing any separately authorized design or commercial changes needed for implementation.
Who prepares and reviews it
The responsible engineer or contractor typically prepares the request with design, quality, construction, operations, and supplier input. Competent technical authorities assess acceptability, while client and commercial roles decide matters within their actual approval responsibilities.
A mistake to avoid
Treating an approved commercial substitution as technical acceptance can bypass the competent review needed to assess performance, durability, safety, and operating implications of the departure.
Illustrative example
Illustrative example: delivered pipe supports differ from the specified protective finish. The request identifies the affected tags, requirement source, proposed departure, and evidence on exposure conditions. The technical reviewer rejects unsupported acceptance and asks for a compliant alternative or substantiated assessment before the supports can be retained.
Document contents
- Affected item and request scope
- Requirement and proposed departure
- Reason, alternatives and supporting evidence
- Technical and project implications
- Required reviews and decision
- Implementation limits and verification
Required inputs
- Project name, location, company, document number and revision
- Actual project scope, source records and responsible roles
Practical tools.
Professional judgment.
Confirm the adopted edition, local amendments, National Annex where relevant, and contract requirements.
Prepare project brief