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Quality Management Review Record

Help project leadership review quality performance, decide corrective priorities and assign resources for the next period.

How to use this template

This Word template contains prepared headings, tables, project fields and completion notes. Add your information, review the completed document and remove the notes before issue.

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The form prepares a separate brief; it does not fill the Word or Excel file.

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Learning

How to use this template

When you need it

Use this record when project leadership reviews the effectiveness of quality arrangements, particularly after a reporting period, significant change, or recurring issue that requires decisions about resources, controls, and improvement priorities.

What it helps you decide

It connects quality evidence with leadership decisions and follow-up, helping the project address systemic issues and verify whether earlier actions worked instead of treating a meeting or favourable dashboard as proof of effective quality management.

How to complete it

  1. Define Review scope and participants and reconcile Previous decisions and follow-up, distinguishing completed actions from actions whose effectiveness still lacks supporting evidence at review.
  2. Assess Quality performance and supporting evidence with consistent periods and denominators, then identify Changes, risks and resource needs arising from the actual project conditions.
  3. Record Decisions and assigned actions with measurable follow-up evidence, then state Overall conclusion and next review without implying conformity or certification beyond the reviewed evidence.

Who prepares and reviews it

Project leadership normally chairs the review, with the quality manager preparing evidence from engineering, procurement, construction, and commissioning contributors. Process owners explain performance, while actual approval authorities decide resource, technical, or contractual actions arising from the review.

A mistake to avoid

Reporting zero defects when inspection records are missing treats absent evidence as satisfactory performance and can hide both control failures and unresolved quality risks.

Illustrative example

Illustrative example: a project review finds repeated coating defects despite completed corrective actions. The team examines inspection evidence and identifies inadequate environmental controls during application. Leadership assigns a resource and process decision, with follow-up evidence required to show improved results before the action is considered effective.

Explore the wider topic

Document contents

  • Review scope and participants
  • Previous decisions and follow-up
  • Quality performance and supporting evidence
  • Changes, risks and resource needs
  • Decisions and assigned actions
  • Overall conclusion and next review

Required inputs

  • Project name, location, company, document number and revision
  • Actual project scope, source records and responsible roles

Practical tools.
Professional judgment.

Confirm the adopted edition, local amendments, National Annex where relevant, and contract requirements.

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