When you need it
Use this document when a project needs a coordinated set of procedures governing how quality is planned, controlled, evidenced, and improved across documents, suppliers, construction activities, and handover records.
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Project Quality Assurance Procedures
Set practical procedures for controlling documents, suppliers, inspections, nonconformances and quality records.
How to use this templateThis Word template contains prepared headings, tables, project fields and completion notes. Add your information, review the completed document and remove the notes before issue.
The form prepares a separate brief; it does not fill the Word or Excel file.
Read product descriptions in your language. The Word and Excel template files are in English.
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Learning
How to use this template
What it helps you decide
It links individual quality processes into a consistent management approach, helping teams understand who controls each process, what records demonstrate implementation, and how deficiencies trigger corrective action or management review.
How to complete it
- Establish Purpose, scope and responsibilities, then use the Controlled procedures register to identify the actual procedures applicable to the project's delivery scope.
- Describe document, supplier, material, inspection, and test controls with their real interfaces, avoiding duplicate approval routes or references to procedures not available.
- Connect Nonconformance and corrective action with Audit and performance review, then define Records and handover arrangements that preserve evidence throughout delivery.
Who prepares and reviews it
The quality manager generally coordinates preparation with document control, procurement, engineering, construction, and commissioning contributors. Relevant process owners review practicality, while project leadership authorizes procedures under the project's quality governance arrangements.
A mistake to avoid
Copying a generic procedure library without confirming ownership and actual project interfaces can create documented processes that nobody can implement or evidence.
Illustrative example
Illustrative example: a steelwork package has inconsistent inspection records from two fabricators. The procedures clarify document control, supplier assurance, inspection records, and nonconformance routing. Process owners agree how evidence reaches the project file, enabling the quality manager to identify incomplete packages before dispatch decisions.
Document contents
- Purpose, scope and responsibilities
- Controlled procedures register
- Document and submittal control
- Supplier and material assurance
- Work inspection and test control
- Nonconformance and corrective action
- Audit and performance review
- Records and handover
Required inputs
- Project name, location, company, document number and revision
- Actual project scope, source records and responsible roles
Practical tools.
Professional judgment.
Confirm the adopted edition, local amendments, National Annex where relevant, and contract requirements.
Prepare project brief