When you need it
Raise this request when a proposed adjustment to project outputs or controlled baselines needs an explicit decision, whether the source is a client preference, technical finding, interface issue, or emerging constraint.
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Project Change Request
Submit a proposed project change with its impacts and an explicit decision request.
How to use this templateThis Word template contains prepared headings, tables, project fields and completion notes. Add your information, review the completed document and remove the notes before issue.
The form prepares a separate brief; it does not fill the Word or Excel file.
Read product descriptions in your language. The Word and Excel template files are in English.
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Learning
How to use this template
What it helps you decide
It puts the reason, affected references, impacts, alternatives, and implementation conditions in one decision record, helping reviewers approve an informed change instead of reacting to an isolated drawing or verbal request.
How to complete it
- Describe Requested change and reason and Affected outputs and references, distinguishing the proposed adjustment from the currently controlled scope or approved technical solution.
- Prepare Impact assessment and Alternatives and recommendation using proportionate technical, schedule, cost, and interface evidence, identifying assumptions that could change the decision.
- Record Decision and conditions only after authorization, then define Implementation and verification so affected documents and delivered outputs can be checked against that decision.
Who prepares and reviews it
The originator or package lead typically prepares the request with engineering, controls, cost, commercial, and delivery contributors. The designated change authority decides within its remit, with separate contractual approvals obtained where the project requires them.
A mistake to avoid
Marking a request approved before its conditions and affected baseline references are clear can send different teams into incompatible versions of the same change.
Illustrative example
Illustrative example: a warehouse operator requests a larger loading canopy. The request identifies drawings, drainage interfaces, structural consequences, and a schedule concern, then compares a smaller alternative. The change authority approves the alternative with conditions, and implementation verification checks the revised documents against that decision.
Document contents
- Requested change and reason
- Affected outputs and references
- Impact assessment
- Alternatives and recommendation
- Decision and conditions
- Implementation and verification
Required inputs
- Project name, location, company, document number and revision
- Actual project scope, source records and responsible roles
Practical tools.
Professional judgment.
Confirm the adopted edition, local amendments, National Annex where relevant, and contract requirements.
Prepare project brief