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Product Release Plan

Plan product release outcomes, dependencies and readiness decisions.

How to use this template

This Word template contains prepared headings, tables, project fields and completion notes. Add your information, review the completed document and remove the notes before issue.

Prepare project brief

The form prepares a separate brief; it does not fill the Word or Excel file.

Read product descriptions in your language. The Word and Excel template files are in English.

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Learning

How to use this template

When you need it

Use this plan when a product increment or operational tool is approaching release and the team must define included content, readiness evidence, transition arrangements, authorization, communication, and checks after users receive it.

What it helps you decide

It connects development completion with actual release readiness, allowing the team to coordinate user support, dependencies, decision authority, and post-release verification rather than assuming that finished features are automatically ready for use.

How to complete it

  1. Define Release objective and scope and Release content using the approved backlog or deliverable references, identifying dependencies and items excluded from the release.
  2. Establish Readiness and transition arrangements, then define Decision and communication using actual review evidence, user information needs, and the project's release approval process.
  3. Plan Post-release checks and Review and subsequent releases so observed issues, user feedback, and remaining work can inform the next controlled product decision.

Who prepares and reviews it

The product owner or release lead usually prepares the plan with development, testing, operations, support, and representative users. The designated release authority makes the decision, with technical and business reviewers confirming relevant readiness evidence.

A mistake to avoid

Equating successful testing of individual features with overall release readiness can overlook user transition, operating support, unresolved dependencies, and the authority needed to release.

Illustrative example

Illustrative example: a project launches a revised asset-recording tool for one site team. The plan identifies supported asset fields, training material, readiness checks, and the approving role. After release, the team checks record retrieval and user feedback before extending the tool to additional sites.

Explore the wider topic

Document contents

  • Release objective and scope
  • Release content
  • Readiness and transition
  • Decision and communication
  • Post-release checks
  • Review and subsequent releases

Required inputs

  • Project name, location, company, document number and revision
  • Actual project scope, source records and responsible roles

Practical tools.
Professional judgment.

Confirm the adopted edition, local amendments, National Annex where relevant, and contract requirements.

Prepare project brief