Permits and Approvals Register

Track applicable permits, authorities, inputs, submissions, dependencies, validity and accountable owners.

This Excel template contains prepared working sheets and completion notes on a separate sheet. Enter your project data and review the completed workbook before use.

This editable workbook helps you organise project information. Check any included formulas, assumptions and results before use; it does not replace professional review.

Prepare project brief

The form prepares a separate brief; it does not fill the Word or Excel file.

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Permits and Approvals Register · Document preview — Selected page preview · XLSX

Learning

How to use this template

When you need it

Establish the register when a project's jurisdiction, site and scope are sufficiently defined to assess approvals. Maintain it as authority guidance, application requirements and project sequencing become confirmed or change during development and construction.

What it helps you decide

It makes regulatory dependencies visible before they affect delivery commitments. The team can identify prerequisite information and responsible applicants while distinguishing verified applicability and status from assumptions about what an authority will accept.

How to complete it

Review jurisdiction, site particulars and project scope against confirmed authority guidance, recording the applicability source for each potentially required permit or approval under consideration.
Identify the authority, applicant role and prerequisite information, linking application packages and conditions to actual evidence rather than relying on a generic permit list.
Maintain status evidence and project dependencies, review unresolved applicability questions and coordinate decisions before treating an application, permission or condition as settled for scheduling purposes.

Who prepares and reviews it

The permitting coordinator works with designers, site specialists and the owner or applicant representatives. Appropriate local specialists confirm applicability; the relevant authority determines actual permit decisions under the applicable process.

A mistake to avoid

Do not mark a permit approved because an application was submitted or discussed; retain the actual decision and check its relevant conditions and scope.

Illustrative example

Illustrative example: a development programme assumes a utility-related approval is available before construction. The register reveals that a required technical input remains incomplete. The responsible applicant obtains confirmed guidance, enabling planners to revise the dependency rather than rely on an unsupported approval date.

Explore the wider topic

Document contents

Applicability
Application package
Conditions
Status evidence

Required inputs

Jurisdiction and site particulars
Confirmed authority guidance and permit conditions
Project scope and milestone schedule

Practical tools.
Professional judgment.

Confirm the adopted edition, local amendments, National Annex where relevant, and contract requirements.