When you need it
Use this notice when the contract requires an authorized communication establishing commencement of a defined work scope, after checking that the relevant prerequisites and the issuing role's authority are satisfied.
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AI tools and documents for engineering and project management.
Notice to Commence
Record a contractually authorized commencement instruction with a defined scope and effective date.
How to use this templateThis Word template contains prepared headings, tables, project fields and completion notes. Add your information, review the completed document and remove the notes before issue.
The form prepares a separate brief; it does not fill the Word or Excel file.
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Learning
How to use this template
What it helps you decide
It gives the parties a common, traceable starting instruction and date, reducing uncertainty about mobilization expectations, applicable scope, prerequisites, and the record from which subsequent programme administration will proceed.
How to complete it
- Complete Notice particulars from the executed contract, confirming the authorized issuer, recipient, reference, and communication route before assigning a commencement date.
- Define Work and commencement date precisely, linking the notice to the intended package and any phased or restricted scope of commencement.
- Reference satisfied prerequisites and governing documents, then record actual Service and receipt using the communication evidence required by the project's contract arrangements.
Who prepares and reviews it
The authorized contract administrator typically prepares the notice with input from the client, construction manager, and planner. Technical and commercial reviewers confirm prerequisites and scope, following the contract's actual issuing and receipt arrangements.
A mistake to avoid
Confusing possession of an area with a contractual commencement notice can create contradictory programme dates and unsupported assumptions about the permitted scope of work.
Illustrative example
Illustrative example: a water-treatment contractor receives possession in phases. The notice identifies commencement for the civil works package only, references the approved access arrangement, and records service through the contract system. The planner uses that instruction when updating the applicable commencement milestone and mobilization sequence.
Document contents
- Notice particulars
- Work and commencement date
- Prerequisites and referenced documents
- Service and receipt
Required inputs
- Project name, location, company, document number and revision
- Actual project scope, source records and responsible roles
Practical tools.
Professional judgment.
Confirm the adopted edition, local amendments, National Annex where relevant, and contract requirements.
Prepare project brief