Employer Requirements Register

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Decompose employer requirements into uniquely identified, applicable and traceable obligations.

This Excel template contains prepared working sheets and completion notes on a separate sheet. Enter your project data and review the completed workbook before use.

This editable workbook helps you organise project information. Check any included formulas, assumptions and results before use; it does not replace professional review.

Prepare project brief

The form prepares a separate brief; it does not fill the Word or Excel file.

Read product descriptions in your language. The Word and Excel template files are in English.

Employer Requirements Register · Document preview — Selected page preview · XLSX

Learning

How to use this template

When you need it

Create this register when employer requirements and contract scope must be translated into deliverables and verification responsibilities. Maintain it through clarifications and authorized changes so design teams work from a traceable set of obligations.

What it helps you decide

It makes broad requirements manageable without losing their source. The project can identify unallocated obligations and unclear interpretations before discovering at review or handover that an expected outcome lacks design or evidence coverage.

How to complete it

Capture requirements from employer documents and contract scope, assigning a unique identity and precise source locator while preserving the distinction between obligations and background information.
Allocate each requirement to the relevant deliverable or system, identify verification evidence and record open questions where meaning, scope or responsibility needs confirmation.
Review clarifications and authorized changes against existing entries, update allocation and verification needs, and retain unresolved interpretations for the designated decision route instead of silently assuming meaning.

Who prepares and reviews it

The requirements or design coordinator prepares entries with discipline leads and the employer's relevant representatives. Contract specialists clarify precedence where needed; authorized parties resolve interpretations and changes through the actual project process.

A mistake to avoid

Do not paraphrase away a qualification or boundary in the source; a shorter register entry must preserve the requirement's actual meaning and applicability.

Illustrative example

Illustrative example: employer requirements call for maintainable access to equipment without defining the intended maintenance task. The register links the requirement to layout deliverables and records the clarification need. The designer and employer then establish an agreed basis before finalizing the arrangement.

Explore the wider topic

Document contents

Requirement capture
Allocation
Verification approach
Open interpretations

Required inputs

Employer requirements and contract scope
Clarifications and authorized changes
Deliverable and system breakdown

Practical tools.
Professional judgment.

Confirm the adopted edition, local amendments, National Annex where relevant, and contract requirements.