When you need it
Use the decision log whenever an authorized project choice changes direction, resolves alternatives or imposes conditions on further work. Record it promptly while the question, supporting evidence and actual authority remain clear.
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Decision Log
Record decision request, options, evidence, authority, decision, conditions, date and downstream actions.
How to use this templateThis Word template contains prepared headings, tables, project fields and completion notes. Add your information, review the completed document and remove the notes before issue.
The form prepares a separate brief; it does not fill the Word or Excel file.
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Learning
How to use this template
What it helps you decide
It preserves why a choice was made and what must follow. Later teams can distinguish a binding project decision from a recommendation, discussion point or option that was never selected.
How to complete it
- Describe the question and options, identify evidence presented and check the delegated authority matrix before representing an outcome as an authorized project decision.
- Enter the actual decision reference, authorizing role and conditions, preserving the distinction between approved scope and matters still requiring further assessment or authorization.
- Assign follow-up actions and monitor implementation, linking subsequent changes to the original decision so the record remains understandable when project personnel or circumstances change.
Who prepares and reviews it
The project coordinator records decisions using meeting or formal approval evidence. Technical and commercial contributors confirm context; the delegated decision maker validates the actual choice and conditions within their authority.
A mistake to avoid
Avoid converting meeting consensus into formal approval unless the decision maker had the necessary delegation and the recorded decision satisfies the applicable process.
Illustrative example
Illustrative example: a project chooses modular electrical rooms after evaluating access and delivery options. The log references the authorized decision and its transport-study condition. Procurement can see the chosen direction while recognizing that an unresolved condition still requires evidence before the next commitment.
Document contents
- Decision context
- Decision record
- Conditions
- Implementation
- Project records
- Preparation, review and approval
Required inputs
- Meeting records and formal decisions
- Delegated authority matrix
- Options and evidence presented to decision makers
Practical tools.
Professional judgment.
Confirm the adopted edition, local amendments, National Annex where relevant, and contract requirements.
Prepare project brief