When you need it
Prepare a change order when the project's contractual process requires a controlled record of an authorized change, including the agreed or unresolved effects on the scope, price, and time.
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AI tools and documents for engineering and project management.
Change Order
Record a controlled contract change and its agreed or otherwise authorized scope, price and time treatment.
How to use this templateThis Word template contains prepared headings, tables, project fields and completion notes. Add your information, review the completed document and remove the notes before issue.
The form prepares a separate brief; it does not fill the Word or Excel file.
Read product descriptions in your language. The Word and Excel template files are in English.
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Learning
How to use this template
What it helps you decide
It consolidates the change's boundaries and commercial status into a traceable contract record, helping delivery and finance teams implement the same decision without losing conditions, exclusions, or pending assessments.
How to complete it
- Confirm Contract and authority, related request, and the actual change mechanism before drafting the additions, deletions, and revised documents being ordered.
- Reconcile Price and time treatment with supporting assessments, stating currency, tax basis, effective date, and any valuation or extension still pending.
- List conditions and attachments, then complete Authorized issue and acknowledgement using the contract's roles, preserving the distinction between receipt and agreement.
Who prepares and reviews it
A commercial or contract manager typically drafts the order with technical and planning contributors. Signatories must hold the required contractual authority, and finance or client reviewers participate under project-specific approval arrangements.
A mistake to avoid
Copying a quotation total into the order without reconciling exclusions and pending programme effects can create a misleading record of agreement.
Illustrative example
Illustrative example: a utility building gains an additional transformer bay. The change order references the accepted technical revision and negotiated pricing attachment, records the agreed completion adjustment, and excludes a separately assessed utility fee. Authorized representatives sign the defined change for implementation and budget control.
Document contents
- Contract and authority
- Change to the works or services
- Price and time treatment
- Conditions and attachments
- Authorized issue and acknowledgement
Required inputs
- Project name, location, company, document number and revision
- Actual project scope, source records and responsible roles
Practical tools.
Professional judgment.
Confirm the adopted edition, local amendments, National Annex where relevant, and contract requirements.
Prepare project brief