As-built Dossier Index

Map required handover records to systems, lots, revisions, status, owner, evidence and storage location.

This Word template contains prepared headings, tables, project fields and completion notes. Add your information, review the completed document and remove the notes before issue.

Prepare project brief

The form prepares a separate brief; it does not fill the Word or Excel file.

Read product descriptions in your language. The Word and Excel template files are in English.

As-built Dossier Index · Document preview — Selected page preview · DOCX

Learning

How to use this template

When you need it

Create the dossier index when handover requirements and system boundaries are defined, then maintain it as verified records accumulate. Use it before transfer to identify missing, superseded or incorrectly classified completion information.

What it helps you decide

It helps the receiving team locate authoritative evidence and assess completeness. A structured index makes gaps visible without implying that every document called as-built has been checked against actual installation.

How to complete it

Identify dossier scope, systems and required content using handover requirements and the document register; establish the source basis for each included record type.
Enter document number, title, revision and controlled location against the correct package, recording verified as-built status only when the relevant technical evidence exists.
Reconcile gaps and superseded records, check the verification route and update handover status after the required review rather than using file presence as acceptance.

Who prepares and reviews it

Document control assembles the index with package engineers, quality and commissioning teams. Responsible technical personnel verify as-built status; the handover coordinator and receiving organization review completeness according to project requirements.

A mistake to avoid

Avoid linking to personal folders or obsolete copies; an index is useful only when its references lead to controlled, accessible and correctly identified records.

Illustrative example

Illustrative example: a pump-station dossier contains several drawing revisions and an unsigned redline. The index distinguishes the verified final drawing from the unresolved record. The handover team assigns the gap and decides what further confirmation is required before presenting the dossier for acceptance.

Explore the wider topic

Document contents

Document control
Dossier scope and system boundaries
Required content and sources
Dossier index
Completeness gaps and supersession
As-built status verification route
Handover status
Project records
Preparation, review and approval

Required inputs

Project name, location, scope and responsible organization
Project jurisdiction and confirmed regulatory applicability
Contract document hierarchy and conflict resolution route
Source titles, exact revisions and relevant sections
Handover requirements
As-built records
Document register
Systemization data

Practical tools.
Professional judgment.

Confirm the adopted edition, local amendments, National Annex where relevant, and contract requirements.