Action Register

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Control action description, source, owner, due date, evidence, status and escalation.

This Excel template contains prepared working sheets and completion notes on a separate sheet. Enter your project data and review the completed workbook before use.

This editable workbook helps you organise project information. Check any included formulas, assumptions and results before use; it does not replace professional review.

Prepare project brief

The form prepares a separate brief; it does not fill the Word or Excel file.

Read product descriptions in your language. The Word and Excel template files are in English.

Action Register · Document preview — Selected page preview · XLSX

Learning

How to use this template

When you need it

Use an action register after coordination meetings, inspections or decisions produce specific follow-up work. Maintain it between reviews so owners can see dependencies and management can identify overdue actions requiring intervention.

What it helps you decide

It makes commitments executable and verifiable. A clear action, accountable owner and closure record reduce repeated discussion and help distinguish completed work from updates that merely describe ongoing effort.

How to complete it

Capture each action's origin, meeting or record, then describe a concrete output with one owner, a justified priority and an agreed due date.
Record dependencies and coordinate conflicting dates with affected owners; keep status aligned with actual progress and retain references to the supporting project records.
Review carry-forward actions, require closure evidence, and escalate unresolved dependencies using the agreed ownership rules rather than silently moving the original due date.

Who prepares and reviews it

The meeting secretary or project coordinator maintains the register with action owners. The relevant manager reviews priorities and escalation; the designated closure reviewer confirms evidence according to the project's operating rules.

A mistake to avoid

Avoid actions such as 'coordinate as necessary'; without an identifiable output, owners and reviewers cannot agree whether the work is complete.

Illustrative example

Illustrative example: a coordination meeting asks the electrical lead to confirm space for a cable riser. The action records the required drawing response and its dependency on architectural coordination. Closure follows the reviewed layout reference, allowing the next package review to proceed on a clear basis.

Explore the wider topic

Document contents

Document control
Action ownership and escalation rules
Action register
Review and carry-forward
Closure review and authorization

Required inputs

Project name, location, scope and responsible organization
Project jurisdiction and confirmed regulatory applicability
Contract document hierarchy and conflict resolution route
Source titles, exact revisions and relevant sections
Action data
Decision data

Practical tools.
Professional judgment.

Confirm the adopted edition, local amendments, National Annex where relevant, and contract requirements.